TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order for Contract 22-101-12 Inspection, Maintenance, and Repair of Lysimeters and Groundwater Monitoring Wells (Re-Bid) to Patrick Engineering, Inc. in an amount of $15,674.00, from an amount of $43,127.10 to an amount not to exceed $58,801.10, Account 101-16000-612490, Purchase Order 3116837
Body
Dear Sir:
On December 2, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 22-101-12 Inspection, Maintenance, and Repair of Lysimeters and Groundwater Monitoring Wells (Re-Bid) to Patrick Engineering, Inc., in an amount not to exceed $36,450.00. The contract expires on December 31, 2023.
As of January 18, 2023, the following list of change orders has been approved:
Original Purchase Order Amount $36,450.00
Date of Board Approval 12/2/2021
Cumulative Change Order (January 18, 2023) $6,677.10
% Change of Original Purchase Order Value 18.32%
Current Contract Value $43,127.10
Requested Increase $15,674.00
New Purchase Order Value $58,801.10
% Change of Current Purchase Order Value 36.34%
% Change of Original Purchase Order Value 61.32%
An increase is requested to repair Calumet monitoring well QC-27. Due to aging infrastructure, in October 2021, pump failures occurred at the McCook Reservoir monitoring wells G-01 and G-02. In August 2022, additional pump failures happened at the Calumet system monitoring wells QC-15 and QC-27. Repairs were completed in 2022 to the McCook Reservoir monitoring wells G-01 and G-02. In early 2023, repairs were completed to the malfunctioning monitoring well QC-15 at Calumet. However, an additional $15,674.00 is required to repair Calumet monitoring well QC-27. These monitoring wells are a part of the TARP groundwater monitoring network and are essential in fulfilling regulatory requirements with the Illinois Environmental Protection Agency.
This change order complies with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the District's best interest.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 22-101-12 in an amount of $15,674.00 (36.34% of the current contract value), from an amount of $43,127.10 to an amount not to exceed $58,801.10.
Funds are available in Account 101-16000-612490.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:HZ:EEN:ae
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
Attachment