TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 15, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to Increase Contract 19-717-22, Furnish, Deliver, and Install an Upgraded Operator for TARP Gate I at the O’Brien Water Reclamation Plant, to Ornelas Construction Company, in an amount of $44,699.40, from an amount of $792,191.00, to an amount not to exceed $836,890.40, Account 201-50000-645700, Purchase Order 5001735 (As Revised)
Body
Dear Sir:
On March 5, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 19-717-22, Furnish, Deliver, and Install an Upgraded Operator for TARP Gate I at the O’Brien Water Reclamation Plant, to Ornelas Construction Company, in an amount not to exceed $775,201.00. The contract expires on June 28, 2021.
As of June 28, 2021, the attached list of change orders has been approved.
Original contract Amount $775,201.00
Date of Board Approval 3/5/2020
Cumulative Change Order (6/28/2021) $16,990.00
% Change of Original Contract Value 2.2%
Current Contract Value $792,191.00
Requested Increase or Decrease $44,699.40
New Contract Value $836,890.40
% Change of Current Contract Value 5.6%
% Change of Original Contract Value 8.0%
An increase is being requested to perform additional work. The contractor submitted a cost proposal for extra work to provide a secondary means of supporting TARP gates in the open position. The contractor also submitted a cost proposal for a credit for electrical work that was not performed. The combined proposals amount to a net increase in the amount of $44,699.40. The engineer reviewed the proposals and found them to be reasonable.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V goals for this contract are 18% Minority Business Enterprise (MBE), 8% Women Business Enterprise (WBE) and 3% Veteran-Owned Business Enterprise (VBE). MBE and WBE satisfy the Small Business Enterprise (SBE) requirements.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-717-22 in an amount of $44,699.40 (approximately 5.6% of the current Contract value) from an amount of $792,191.00 to an amount not to exceed $836,890.40.
Funds are available in Account 201-50000-645700.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:JMC:RTR:dlg
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 15, 2021
Attachment