TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order and enter into an agreement with Interior Alterations Inc., for HVAC work, in an amount not to exceed $523,598.00, Account 201-50000-645780, Requisition 1658409
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Interior Alterations Inc. (IAI), for Heating, Ventilation, and Air Conditioning (HVAC) work not to exceed $523,598.00.
IAI served as the general contractor for the recent renovation and possesses detailed knowledge of the building’s utility infrastructure and mechanical systems, making them well-qualified to execute the required remaining work most cost effectively. Engaging the same contractor ensures proper coordination between the new work and existing installations, while also reducing the risk of warranty issues related to alterations of recently installed systems.
The 2024 flood event in the Main Office Building Annex caused significant damage to multiple components of the existing heating system, including electric baseboard convectors, window-mounted heat sensors, and thermostats. Replacement sensors installed after the event appeared to work during warm months, but during this past winter they have proven to be ineffective at regulating heating acceptably, necessitating a full controls upgrade. The scope includes both temporary and permanent modifications to ceiling assemblies, as well as electrical and HVAC systems. Additionally, post-flood floor plan modifications altered internal heat distribution patterns, resulting in inconsistent space temperatures, with some offices overheating while others remained underheated. The required system modifications will address these deficiencies by installing a modern digital control panel and establishing multiple independently regulated heating zones equipped with dedicated thermostats.
The Engineering Department recommends IAI to provide services associated with the continued renovation of the Main Office Building Annex.
IAI, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is applicable to this project.
Inasmuch as the firm Interior Alterations Inc. possesses a high degree of professional skill and knowledge of the work, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $523,598.00.
Funds are available in Account 201-50000-645780.
Requested, Catherine A. O’Connor, Director of Engineering, CS:PW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2026