TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 23-419-11, Elevator Maintenance and Repair Service at The Main Office Building Complex, with Parkway Elevators, Inc., in an amount of $9,000.00, from an amount of $150,529.26, to an amount not to exceed $159,529.26, Accounts 101-15000-612370 and 612390, Purchase Order 5001931
Body
Dear Sir:
On September 7, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Parkway Elevators, Inc. to provide elevator maintenance and repair service at the Main Office Building Complex, Contract 23-419-11, in an amount not to exceed $164,973.04.
As of December 5, 2025, the attached list of change orders has been approved.
Original Contract Amount $164,973.04
Date of Board Approval 9/7/2023
Cumulative Change Order (12/5/2025) ($14,443.78)
% Change of Original Contract Value -8.8%
Current Contract Value $150,529.26
Requested Increase or Decrease $9,000.00
New Contract Value $159,529.26
% Change of Current Contract Value 6.0%
Total % Change of Original Contract Value -3.3%
Additional funding is required to cover City of Chicago AIC inspection fees and CAT5 testing at MOBA, which are necessary to maintain compliance with Department of Buildings regulations and current safety standards. Although these costs were included in the original contract, funds were redirected after the August 2024 flood, when Parkway Elevators made multiple additional site visits to open the freight elevator for construction access during reconstruction. As a result, supplemental funding is now needed to complete the required inspections and testing.
This change order is in compliance with the Illinois Criminal Code, as the circumstances were unforeseen at the time the original contract was signed and executed, and the change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 23-419-11 in the amount of $9,000.00 (approximately 6.0% of the current contract value), from an amount of $150,529.26 to an amount not to exceed $159,529.26
Funds are available in Account 101-15000-612390.
Requested, Shellie A. Riedle, Administrative Services Officer, CO:VA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2025
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