TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-970-11, Janitorial Services at Various Locations, estimated cost $790,091.42, Account 101-69000-612490, Requisition 1563494
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-970-11, Janitorial Services at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide janitorial services at the Calumet WRP, Egan WRP, Stickney WRP, biosolids processing sites, and the Lockport Powerhouse, for a thirty-six-month period. There will be four groups: Group A for the Stickney WRP and the biosolids processing sites, Group B for the Lockport Powerhouse, Group C for the Calumet WRP, and Group D for the Egan WRP. Separate contracts could be awarded for each group.
The estimated cost of this contract is not to exceed $790,091.42. The estimated 2021, 2022, 2023 and 2024 expenditures are not to exceed $22,434.83, $255,885.53, $255,885.53 and $255,885.53, respectively.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract.
The Affirmative Action Ordinance Revised Appendix D, will be included in Groups A and C of this contract. The type of work to be performed under the contract is within the “Miscellaneous Building Construction” category for establishing PCE utilization goals. The PCE utilization goals, for Groups A and C of this contract, are 20% Minority Business Enterprises (MBE), 10% Women Business Enterprises (WBE) and 10% Small Business Enterprises (SBE). For Groups B and D, the Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise August 4, 2021
Bid Opening August 31, 2021
Award September 23, 2021
Completion December 31, 2024
Funds for 2021 are available in Account 101-69000-612490. Funds for subsequent years, 2022, 2023 and 2024, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-970-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2021
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