TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Finite Matters Ltd. for furnishing, delivering and installing Pattern Stream Automated Budget Publisher Software, in an amount not to exceed $106,948.81, Accounts 101-27000-601100, 601170, 612820, and 623800, Requisition 1339274 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Finite Matters Ltd. for furnishing, delivering and installing Pattern Stream Automated Budget Publisher software to be used by the General Administration Department for budget book publishing. This purchase order will expire on December 31, 2012.
The District implemented the Public Sector Budget Formulation System (PBF), a new Budget Preparation Application, in late 2011. Pattern Stream Software is necessary to automate budget book publishing using data from PBF.
Finite Matters Ltd., the sole service provider of Pattern Stream Automated Budget Publisher Software, has submitted prices for the services required. Inasmuch as Finite Matters Ltd. is the only source of supply for the services required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Finite Matters Ltd. is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Virginia. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order and enter into an agreement with Finite Matters Ltd. in an amount not to exceed $106,948.81.
Funds are available in Accounts 101-27000-601100, 601170, 612820, and 623800.
Requested, Dharani Villivalam, Acting Director of Information Technology, DV:VA:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012.