TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 18, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-601-21, Furnish, Deliver and Install Bag Filters at the Calumet Water Reclamation Plant, to BCE-USA, LLC, in an amount not to exceed $218,000.00, Account 201-50000-645750, Requisition 1598263
Body
Dear Sir:
On June 15, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-601-21 Furnish, Deliver and Install Bag Filters at the Calumet Water Reclamation Plant.
In response to a public advertisement of September 20, 2023, a bid opening was held on October 24, 2023. The bid tabulation for this contract is:
BCE-USA, LLC $218,000.00
AUTUMN CONSTRUCTION SERVICES, INC. $309,150.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $317,500.00
BCE-USA, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $250,000.00, placing their bid of $218,000.00 approximately 12.8 percent below the cost estimate.
BCE-USA, LLC has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters, laborers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Veteran-owned Business Enterprise (VBE) utilization goals for this contract are 10 percent MBE and/or WBE.
BCE-USA, LLC is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The utilization goals are 90.8 percent MBE, 0 percent WBE.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-601-21, to BCE-USA, LLC, in an amount not to exceed $218,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor’s bond and the contract will be completed within 365 calendar days thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2024 expenditure, in the amount of $218,000.00, are available in Account 201-50000-645750.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 18, 2024
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