TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 19-083-3P Upgrade Wilmette Lift Station, NSA, to IHC Construction Companies, LLC in an amount of $67,125.49, from an amount of $1,898,324.20, to an amount not to exceed $1,965,449.69, Account 401-50000-645700, Purchase Order 4000110
Body
Dear Sir:
On March 7, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-083-3P Upgrade Wilmette Lift Station, NSA, to IHC Construction Companies, LLC in an amount not to exceed $1,839,000.00, plus a five (5) percent allowance for change orders in an amount of $91,950.00, for a total amount not to exceed $1,930,950.00. The scheduled contract completion date is September 4, 2026.
As of February 20, 2026, the attached list of change orders has been approved.
Original Contract Amount $1,839,000.00
Date of Board Approval 3/7/2024
Cumulative Change Order (2/20/2026) $59,324.20
% Change of Original Contract Value 3.23%
Current Contract Value $1,898,324.20
Requested Increase $67,125.49
New Contract Value $1,965,449.69
% Change of Current Contract Value 3.54%
Total % Change of Original Contract Value 6.88%
The engineer has determined that certain revisions are required to the original scope of work for modifying the existing Lighting Distribution Cabinet LDC-1. The revisions are necessary since the Lighting Distribution Cabinet LDC-1 is currently fed from a lighting contactor and photocell, thus LDC-1 is only energized under specific outdoor lighting conditions. LDC-1 requires full-time energization to power the electrical heat trace and DCS cabinet provided under this contract. The contractor submitted a cost proposal (CO-7) for an extra in the amount of $67,125.49 and a credit in the amount of $0.00, for a net extra in the amount of $67,125.49. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO07, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-083-3P in an amount of $67,125.49 (3.54% of the current contract value), from an amount of $1,898,324.20, to an amount not to exceed $1,965,449.69.
Funds are available in Account 401-50000-645700.
Requested, Catherine A. O’Connor, Director of Engineering, CS:GAK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2026
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