TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Sirius Automation Group Inc. for preventive maintenance and technical support for Sirius automated robotic systems, in an amount not to exceed $21,810.00, Account 101-16000-612970, Requisition 1588338
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Sirius Automation Group Inc. (Sirius), for preventive maintenance and technical support for Sirius automated robotic systems at the Egan Analytical Laboratory. This purchase order will begin on January 1, 2023 and will expire on December 31, 2023.
The two Sirius benchtop robotic weighing systems are used for the analysis of solids in a variety of Metropolitan Water Reclamation District of Greater Chicago (District) samples. The suspended solids analysis performed on one of the Sirius instruments is an Illinois Environmental Protection Agency National Pollutant Discharge Elimination System required analysis for the four north-area Water Reclamation Plants. The other instrument is used for the total solids analysis to analyze a variety of District plant samples, including digesters, 503 sludges, and Environmental Monitoring and Research Division support request samples.
Sirius, the sole-service provider for preventative maintenance, repair, and consumable supplies for the automated weigher robotic systems, has submitted pricing for the services required. Inasmuch as Sirius, is the only source of supply for the goods and services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Sirius is registered and is in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provision of the MPLA.
The Affirmative Action Ordinance is not included because Sirius is the sole provider of the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Sirius, in an amount not to exceed $21,810.00.
Funds are being requested for the 2023 expenditure, in the amount of $21,810.00 in Account 101-16000-612970 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:AR:ca
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2022