TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase purchase order and amend the agreement with GeoAnalytics, Inc., in an amount of $279,990.00, from an amount of $933,443.05 to an amount not to exceed $1,213,433.05, Account 501-50000-601170, Purchase Order 3045213 (As Revised)
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Dear Sir:
On April 19, 2007, the Board of Commissioners passed an order authorizing the Purchasing Agent to issue a purchase order and enter into an agreement with GeoAnalytics, Inc., in an amount not to exceed $933,443.05. The contract expires on February 7, 2009.
This contract has no prior change orders.
An increase is required to provide additional services to produce detailed application requirements analysis, logical design documents and development of the logical database model for the Enterprise Geographical Information System (E-GIS) for ten (10) identified GIS Applications for various District departments.
The change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a change order to increase the purchase order and amend the agreement in an amount of $279,990.00 (30% of the current contract value) from an amount of $933,443.05 to an amount not to exceed $1,213,433.05.
On April 4, 2008, project management and contract responsibility was transferred to the Information Technology Department. Further supplemental funding for all additional work for Contract 06-838-5C is to be funded by the Information Technology Department.
Funds are available in Account 101-27000-601170
Requested, Keith D. Smith, Director of Information Technology KDS:DV:mh
Recommended, Darlene A. LoCasio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 15, 2008 Approved, President Terrence J. O’Brien
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