TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into agreement to Bonfire Interactive Ltd. for software licenses and maintenance, in an amount not to exceed $142,500.00, Account 101-20000-612820, Requisition 1590340
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Bonfire Interactive Ltd., for software licenses and maintenance starting on January 1, 2023 and ending December 31, 2025. This is a renewal for ten (10) licenses to use the current software.
Bonfire Interactive Ltd. provides a cloud-based software solution that allows vendors to be able to upload their bids/proposals electronically to the system, which eliminates the need for paper proposals.
Bonfire Interactive Ltd., the sole source provider of the Bonfire software licenses and maintenance, has submitted pricing for their software. Inasmuch as Bonfire Interactive Ltd. is the only source of supply for the software required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Bonfire Interactive Ltd. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included because there are no direct or indirect subcontracting opportunities.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Bonfire Interactive Ltd., in an amount not to exceed $142,500.00.
Funds are being requested for 2023, in the amount of $47,500.00 in Account 101-20000-612820. Funds for 2024 and 2025 in the amount of $47,500.00 for each year are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 1, 2022