TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with ComEd, to perform Project 12-904-21 phase one design work for “JungleMUX” Fiber Optic Telemetry at the Stickney Water Reclamation Plant, in an amount not to exceed $30,000.00, Account 201-50000-645680, Requisition 1333050
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with ComEd to provide design and construction services to integrate their own fiber optic “JungleMUX” telemetry substation communications equipment for the purpose of migrating away from the AT&T leased Lines. This project is anticipated to be completed in three (3) phases requiring multiple agreements. ComEd deliverables under phase one include investigation and preparation of a detailed scope of services, conceptual design, contractor quotes, construction schedule and phase 2 and 3 cost estimates. The purchase order will expire December 31, 2012.
The Stickney Water Reclamation Plant (SWRP), has experienced partial, unplanned power outages, on four separate occasions since 2005, as a result of ComEd’s leased AT&T telemetry circuits falsely commanding ComEd’s local SWRP protective relays to act. The outage events (June 23, and May 31, 2010) occurred at the height of local severe thunderstorms resulting in the SWRP to be below capacity while RAPS was pumping to the river as reported to the IEPA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $30,000.00.
Funds are available in Account 201-50000-645680.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012