TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 18-254-3P Chemical Phosphorus Removal Facility, Calumet Water Reclamation Plant, to IHC Construction Companies, LLC in an amount of $84,470.20, from an amount of $16,435,823.26, to an amount not to exceed $16,520,293.46, Account 201-50000-645650, Purchase Order 4000092
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-254-3Pr Chemical Phosphorus Removal Facility, Calumet Water Reclamation Plant, to IHC Construction Companies, LLC in an amount not to exceed $15,577,000.00, plus a five (5) percent allowance for change orders in an amount of $778,850.00, for a total amount not to exceed $16,355,850.00. The scheduled contract completion date is November 29, 2024.
As of September 20, 2024, the attached list of change orders has been approved.
Original Contract Amount $15,577,000.00
Date of Board Approval 8/11/2022
Cumulative Change Order (9/20/2024) $858,823.26
% Change of Original Contract Value 5.51%
Current Contract Value $16,435,823.26
Requested Increase $84,470.20
New Contract Value $16,520,293.46
% Change of Current Contract Value 0.51%
Total % Change of Original Contract Value 6.06%
Item 1. The contractor submitted a cost proposal (CO-37) for providing material and labor for installing additional wiring, conduits, and supports to reach instrumentation located on the south faces of chemical storage tanks in the amount of $65,231.10. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO37, that the Engineering Department would recommend its approval.
Item 2. The contractor submitted a cost proposal (CO-39) for providing material and labor for drilling additional bolts into an access hatch in 6th Street to prevent wastewater from leaking out of the hatch and onto the street, in the amount of $1,605.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO39, that the Engineering Department would recommend its approval.
Item 3. The contractor submitted a cost proposal (CO-41) for providing material and labor for installing sixteen (16) additional relays in the DCS cabinets inside the phosphorus pumping buildings for the currently supplied model of high-level switches to be compatible with the DCS system, in the amount of $17,634.10. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO41, that the Engineering Department would recommend its approval.
The above change orders are in compliance with the Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute these change orders to increase Contract 18-254-3P in an amount of $84,470.20 (0.51% of the current contract value), from an amount of $16,435,823.26, to an amount not to exceed $16,520,293.46.
Funds are available in Account 201-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, PO’B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2024
Attachment