TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 25-626-11, Inspection, Repairing, Recharging and Pressure Testing of Clean Agent Fire Suppression Systems at Various Locations, to Nelbud Services, LLC, in an amount not to exceed $190,325.00, Account 101-69000-612780, Requisition 1627673
Body
Dear Sir:
On February 20, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-626-11, Inspection, Repairing, Recharging and Pressure Testing of Clean Agent Fire Suppression Systems at Various Locations.
In response to a public advertisement of April 9, 2025, a bid opening was held on April 29, 2025.
The bid tabulation for this contract is:
NELBUD SERVICES LLC $190,325.00
PHOENIX FIRE SYSTEMS, INC. $193,894.00
DEPENDABLE FIRE EQUIPMENT $197,860.00
JOHNSON CONTROLS FIRE PROTECTION LP $208,400.00
CHICAGO FIRE PROTECTION LLC $244,750.00
Nelbud Services, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $195,000.00, placing their bid of $190,325.00 approximately 2.4% below the engineer’s estimated cost.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D, and Appendix V, will not be included in this contract, due to a lack of available MBE, WBE, and VBE firms that can perform the work.
The contract will employ approximately three (3) people for the services.
The contractor shall provide the services required under this contract, as directed and ordered by the engineer, commencing upon approval of the contractor’s bond and terminating thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-626-11, to Nelbud Services, LLC, in an amount not to exceed $190,325.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2025 expenditure, in the amount of $24,300.00 are available in Account 101-69000-612780. The estimated expenditure for 2026 is $55,800.00, for 2027 is $55,800.00, and for 2028 is $54,425.00. Funds for the 2026, 2027, and 2028 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 5, 2025
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