TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-634-11 Furnishing and Delivering Polymer to the Hanover Park Water Reclamation Plant, estimated cost $55,500.00, Account 101-67000-623560, Requisition 1278143
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering polymer to the Hanover Park Water Reclamation Plant (WRP), at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure polymer for use as a dewatering aid in the gravity belt thickening process at the Hanover Park WRP for an approximately three-year period.
The estimated cost for this contract is $55,500.00. The estimated 2009, 2010, 2011 and 2012 expenditures are $2,000.00, $18,500.00, $18,500.00 and $16,500.00 respectively.
The bid deposit for this contract is $2,800.00
The specifications require the Contractor to furnish and deliver polymer after receipt of the Purchase Order and to make delivery as ordered and as specified for a period of three years. Liquidated damages of up to one hundred dollars ($100.00) per day may be assessed for failure to make delivery as specified.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise July 29, 2009
Bid Opening August 18, 2009
Award September 17, 2009
Completion October 1, 2012
Funds are being requested in 2009, in Accounts 101-67000-623560. Funds for subsequent years, 2010, 2011 and 2012, are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-634-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO'C:MAG:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009