TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 4, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase purchase order to LoadSpring Solutions, Inc. for Hosting and Support of Oracle Primavera Software, in an amount of $5,490.00, from an amount of $21,960.00, to an amount not to exceed $27,450.00, Account 101-27000-612820, Purchase Order 3096469
Body
Dear Sir:
On October 3, 2013, the Board approved entering into a contract for a three-year period ending September 29, 2016. On September 1, 2016, the Board approved extending the contract for an additional one-year period ending September 29, 2017. On September 14, 2017, the Board approved extending the contract for an additional one-year period ending September 29, 2018.
The District uses Oracle Primavera, a critical path method (CPM) scheduling system, to manage all capital construction projects. The scheduling system provides a collaborative environment to both District personnel and contractors working with the District.
This purchase order has no prior change orders.
This increase is necessary in order to continue services from September 30, 2018 to December 29, 2018 while a new contract is executed.
LoadSpring Solutions, Inc. is registered and in good standing with the State of Illinois.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $5,490.00 (25% of the current purchase order value), from an amount of $21,960.00, to an amount not to exceed $27,450.00.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JS:SK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 4, 2018