TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $38,262.23, Account 101-20000-623190.
Body
Dear Sir:
On October 19, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, beginning approximately March 1, 2024 and ending February 28, 2025.
In response to a public advertisement of November 8, 2023, a bid opening was held on December 5, 2023. The bid tabulation for this contract is:
GROUP A: PAINT SUPPLIES
THE SHERWIN-WILLIAMS COMPANY $8,280.18
GROUP B: PAINTS AND SOLVENTS
THE SHERWIN-WILLIAMS COMPANY $29,982.05
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract and is satisfied that the market for this service has been adequately solicited. A plan holder’s survey revealed the following reasons for not bidding: manufacturer did not respond with pricing on time and ran out of time to bid. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The Sherwin-Williams Company, the sole bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $10,000.00, placing their bid of $8,280.18 approximately 17.20 percent below the total estimate.
The Sherwin-Williams Company, the sole bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $35,000.00, placing their bid of $29,982.05 approximately 14.34 percent below the total estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-012-11, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $38,262.23.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623190.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2024
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