TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 16, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and amend the agreement with Workforce Software, LLC to provide software configuration relating to upgrade in an amount not to exceed $33,000.00, Account 101-27000-612820, Requisition 1429217
Body
Dear Sir:
Authorization is requested to issue a purchase order and amend the agreement with Workforce Software, LLC to provide software configuration work relating to the system upgrade from version 9.6.1.11 to version 16.2. There is no cost to upgrade to the current version, however, there is a cost to transfer existing custom reports and to modify the system configuration.
The services include transferring 15 custom reports to the new version 16.2 and modifying the system configuration to allow employees to select Internal Order and Activity values on the timesheet by adding a new labor distribution field on the timesheet.
The District already has an agreement in effect with Workforce Software, LLC that extends to December 31, 2018, which will be amended to include the above items.
Workforce Software, LLC is registered and in good standing with the State of Illinois.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order and amend the agreement with Workforce Software, LLC in an amount not to exceed $33,000.00.
Funds for the 2016 expenditure, in the amount of $33,000.00 are available in Account 101-27000-612820.
Requested, Jacqueline Torres, Clerk/Director of Finance, and John Sudduth, Director of Information Technology, JT:mmv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 16, 2016