TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant, to Evoqua Water Technologies LLC, in an amount not to exceed $257,610.00, Account 101-66000-623560, Requisition 1407855
Body
Dear Sir:
On December 3, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant.
In response to a public advertisement on February 10, 2016, a bid opening was held on March 1, 2016. The bid tabulation for this contract is:
EVOQUA WATER TECHNOLOGIES LLC $257,610.00
ALEXANDER CHEMICAL CORPORATION, A CARUS COMPANY $259,877.50
Five hundred ninety-nine (599) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
Evoqua Water Technologies LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $300,000.00, placing their bid of $257,610.00 approximately 14.1 percent below the estimate.
The contract will expire on December 31, 2017.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-709-11, to Evoqua Water Technologies LLC, in an amount not to exceed $257,610.00.
The bid deposit, in the amount of $15,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2016 expenditures, in the amount of $128,805.00, are available in Account 101-66000-623560. The estimated expenditures for 2017 are $128,805.00. Funds for the 2017 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016