TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 4, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Walter Payton Power Equipment, LLC, to Furnish and Deliver One Grove GCD15 (15-Ton) Carry Deck Crane to the O’Brien Water Reclamation Plant (WRP), under Sourcewell (formerly NJPA) Purchasing Contract No. 032119-GUS, in an amount not to exceed $302,678.30, Account 101-67000-634760, Requisition 1610775
Body
Dear Sir:
Authorization is requested to issue a purchase order to Walter Payton Power Equipment, LLC, to Furnish and Deliver One Grove GCD15 (15-Ton) Carry Deck Crane to the O’Brien Water Reclamation Plant (WRP). The crane will be delivered by December 31, 2024.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Grove U.S. LLC dba Manitowoc for heavy construction equipment with related accessories, attachments, and supplies. Walter Payton Power Equipment, LLC is the regional distributor for Grove U.S. LLC dba Manitowoc and has provided pricing for the purchase. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production equipment during the contract period. The initial term of contract 032119-GUS began on May 13, 2019 through May 13, 2023. An extension with a new contract expiration date of May 13, 2024 was executed on May 18, 2023.
This order consists of the procurement of one (1) 15-ton carry deck crane. The crane will replace the existing unit, a 1990 Lorain LCD 15 Crane, which lacks many modern safety features, and will provide for increased lifting capacity, productivity, and safety.
Walter Payton Power Equipment, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Walter Payton Power Equipment, LLC in an amount not to exceed $302,678.30.
Funds are available in Account 101-67000-634760.
Requested, John P. Murray, Director of Maintenance & Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Marcelino Garcia, Chairman on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 4, 2024