TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 6, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to CDW Government LLC for licensing and maintenance of the SolarWinds ITSM system for a one-year period, in an amount not to exceed $66,111.80, Account 101-27000-612820, Requisition 1646933
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC for licensing and maintenance of the SolarWinds ITSM system for a one-year period. The term of coverage is from December 31, 2025 to December 31, 2026.
The SolarWinds ITSM system is used by the District as the IT service management solution. This system allows District employees to create and track the progress of Service Desk tickets.
On August 13, 2025, the State of Illinois entered into a participating agreement with CDW which covers the Sourcewell 121923-cdwg Contract (“Master Agreement”) for use by state agencies and other entities in the State of Illinois by those states statutes to utilize State contracts. Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States Article. The Sourcewell Contract expires February 27, 2028, unless it is cancelled sooner pursuant to Article 22.
CDW Government LLC has submitted prices for licensing and maintenance of the SolarWinds ITSM system for a one-year period per the established contract discount percentages. Inasmuch as CDW Government LLC, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC. in an amount not to exceed $66,111.80
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:tw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 6, 2025