TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 22-107-21 Installation of a New Air Diffuser System in the North Aeration Basin and Associated Work at the Egan Water Reclamation Plant (EWRP) to Independent Mechanical Industries, Inc. in an amount of $35,156.00, from an amount of $2,390,000.00, to an amount not to exceed $2,425,156.00, Account 201-50000-645650, Purchase Order 5001882
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 22-107-21 Installation of a New Air Diffuser System in the North Aeration Basin and Associated Work at the Egan Water Reclamation Plant (EWRP) to Independent Mechanical Industries, Inc in an amount not to exceed $2,390,000.00. The purchase order will expire on December 31, 2023.
This contract has no prior change orders.
Original Purchase Order Amount $2,390,000.00
Date of Board Approval 8/11/2022
Cumulative Change Order (1/31/2023) $0.00
% Change of Original Purchase Order Value 0%
Current Contract Value $2,390,000.00
Requested Increase $35,156.00
New Purchase Order Value $2,425,156.00
% Change of Current Purchase Order Value 1.47%
An increase is requested to purchase four (4) 42” inch diameter sluice gates. This increase is for replacement of four (4) 42” inch diameter sluice gates which were identified to be inspected and repaired under Contract 22-107-11. These sluice gates control the flow from the aeration tanks to the final settling tanks. The contractor hired an independent expert to inspect the gates. The inspection report stated that the gates were beyond repair and replacement is required to facilitate proper operation. This work is germane to the contract work.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 22-107-21 in an amount of $35,156.00 (1.47% of the current contract value), from an amount of $2,390,000.00, to an amount not to exceed $2,425,156.00.
Funds are available in Account 201-50000-645650.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JSG:MDZ:tm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2023