TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Title
Authority to award Contract 08-408-12 (Re-Bid), Janitorial Services for the Main Office Building Complex for a 36 Month Period, to We Clean Maintenance and Supplies, Inc., in an amount not to exceed $1,616,200.00, Account 101-15000-612370, 612390, Requisition 1250468 (As Revised)
Body
Dear Sir:
On August 14, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids, Contract 08-408-11 Janitorial Services for the Main Office Building Complex for a 36 Month Period.
In response to a public advertisement of September 3, 2008, the bid was cancelled on October 7, 2008, prior to the bid opening.
In response to a public re-advertisement of October 22, 2008, a bid opening was held on November 18, 2008. The bid tabulation for this contract is:
WE CLEAN MAINTENANCE AND SUPPLIES, INC. $1,616,200.00
RJB PROPERTIES *$1,668,432.04
GSF, ILLINOIS 2, LLC $1,688,620.00
NATIONWIDE JANITORIAL CORP. $1,748,512.00
KIMCO CORPORATION *$1,894,879.24
*Corrected Total
Four hundred eleven (411) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
We Clean Maintenance and Supplies, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for the contract was $1,626,600.00, placing the bid of $1,616,200.00, approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to award Contract 08-408-12, to We Clean Maintenance and Supplies, Inc., in an amount not to exceed $1,616,200.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Purchasing Agent.
Funds are available in Account 101-15000-612370, 612390.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008