TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-771-11 Aquatic Weed Removal at Various Locations, estimated cost $97,500.00, Accounts 101-66000/67000-612420, Requisitions 1457213 and 1451372
Body
Dear Sir:
Contract documents and specifications have been prepared for aquatic weed removal at various locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to control aquatic weeds at Peregrine Lake and at SEPA stations for thirty-six months over a four-year period.
The estimated cost for this contract is $97,500.00. The estimated 2017, 2018, 2019 and 2020 expenditures are $10,237.50, $31,500.00, $31,500.00 and $24,262.50 respectively.
The bid deposit for this contract is $4,800.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract due to the specialized nature of the services required and because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 5, 2017
Bid Opening April 25, 2017
Award May 18, 2017
Completion June 30, 2020
Funds for the current year are available in Accounts 101-66000/67000-612420. Funds for the subsequent years, 2018, 2019 and 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-771-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017