TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 3, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order for Contract 22-087-11, Furnish and Deliver an Articulated Forklift to the Stickney Water Reclamation Plant, in an amount of $89,500.00, from an amount of $89,500.00, to an amount of $0.00, Account 101-20000-634760, Purchase Order 3120435
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 22-087-11, Furnish and Deliver an Articulated Forklift to the Stickney Water Reclamation Plant, to Atlas Toyota Material Handling, LLC, in an amount not to exceed $89,500.00.
There has been no change order on this Contract.
Original Amount of Purchase Order $89,500.00
Date of Board Approval August 11, 2022
Cumulative Change Order $0.00
% Change of Original Contract Value 0%
Current Contract Value $89,500.00
Requested Decrease $89,500.00
New Contract Value $0.00
% Change of Current Contract Value -100%
% Change of Original Contract Value -100%
A decrease in the value of the purchase order is requested to close out the purchase order. On September 29, 2022, Atlas Toyota Material Handling, LLC, notified the District that there was a price increase from their supplier on June 1, 2022, and cannot honor their bid price from the July 12, 2022 bid opening. Therefore, the Director of Procurement and Materials Management has advised Atlas Toyota Material Handling, LLC, that their contract will be forfeited in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act. This firm will not be considered a responsible bidder for a one-year period. There was no bid deposit. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was awarded and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 22-087-11, in an amount of $89,500.00 (approximately 100% of the current purchase order’s value) from an amount of $89,500.00 to an amount of $0.00.
Funds will be restored to Account 101-20000-634760.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 3, 2022