TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-650-11, Group C, Portable Toilets at Various Locations, to Service Sanitation, Inc., in an amount not to exceed $27,190.00, Accounts 101/501-50000/66000-612330/612680, Requisition 1615576
Body
Dear Sir:
On April 18, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-650-11, Portable Toilets at Various Locations.
In response to a public advertisement of June 5, 2024, a bid opening was held on June 25, 2024. The bid tabulation for this contract is:
GROUP C: WATERWAYS
SERVICE SANITATION INC $26,450.00
OUI OUI ENTERPRISES LTD $52,450.00
Groups A and B are under review.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $27,190.00.
Service Sanitation, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $27,190.00, placing their bid of $26,450.00, approximately 2.7 percent below the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because of the specialization of the work.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because the total expenditure falls under the threshold limit.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-650-11, Group C, to Service Sanitation, Inc., in an amount not to exceed $27,190.00.
Funds for the 2024 expenditures, in the amount of $3,860.00, are available in Accounts 101/501-50000/66000-612330/612680. The estimated expenditures for 2025 are $12,000.00, and for 2026 are $11,330.00. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
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