TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 6, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-641-11, Furnishing and Delivering Liquid Carbon Dioxide to the Stickney Water Reclamation Plant, to Linde, Inc., in an amount not to exceed $2,042,627.07, Account 101-69000-623560, Requisition 1611808
Body
Dear Sir:
On February 1, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-641-11, Furnishing and Delivering Liquid Carbon Dioxide to the Stickney Water Reclamation Plant.
In response to a public advertisement of March 20, 2024, a bid opening was held on April 9, 2024. The bid tabulation for this contract is:
LINDE, INC. $2,042,627.07
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide a bid at this time due to distance to plant and availability of this product. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Linde, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $2,153,500.00, placing their bid of $2,042,627.07 approximately 5 percent below the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract for a chemical.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because there are no subcontracting opportunities.
The bid deposit in the amount of $107,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall begin five days after the purchase order sent, and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-641-11 to Linde, Inc., in an amount not to exceed $2,042,627.07.
Funds for the 2024 expenditures, in the amount of $555,025.00, are available in Account 101-69000-623560. The estimated expenditures for 2025 and 2026 are $1,051,747.04 and $435,855.03, respectively. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 6, 2024
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