TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to Advertise Contract 23-RFP-18 Remote Storage of District Records for a Thirty-Six (36) Month Period, estimated cost $165,000.00, Account 101-15000-612490, Requisition 1606526
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for 23-RFP-18 Remote Storage of District Records for a Thirty-Six (36) Month Period, at the request of General Administration. The contract specifications require that all work commence on or around February 28, 2024 and end thirty-six (36) months thereafter.
The purpose of this contract is to procure the services of a records storage facility to provide an off-site location for the District to store records that are required to be held by the State Local Records Act.
The cost for this RFP is not to exceed $165,000.00.
A proposal deposit is not required for this RFP.
Appendix A and Appendix V will not be included in this RFP because these types of services are typically performed by a single firm, and do not provide practical or cost-effective opportunities for subcontracting.
The tentative schedule for this contract is as follows:
Advertise November 8, 2023
Proposals Received December 1, 2023
Award January 16, 2024
Completion February 28, 2027
Funds for expenditures in 2024, 2025, 2026 and 2027 in Account 101-15000-612430 are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-RFP-18.
Requested, Shellie A. Riedle, Administrative Services Officer, JRM
Recommended, Darlene A LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the Official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023
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