TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order for Contract 19-102-11, Furnish and Deliver Laboratory Supplies, Glassware and Chemicals, to Fisher Scientific Company L.L.C., in an amount of $11,400.00, from an amount of $122,720.00, to an amount not to exceed $134,120.00, Account 101-16000-623570, Purchase Order 3101705
Body
Dear Sir:
On October 4, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 19-102-11, Furnish and Deliver Laboratory Supplies, Glassware and Chemicals to Fisher Scientific Company L.L.C., in an amount not to exceed $114,420.00. The contract expires on December 31, 2021.
As of October 22, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $8,300.00, from the original amount awarded of $114,420.00. The current contract value is $122,720.00. The prior change orders reflect a 7.25 percent increase to the original contract value.
The increase is needed to purchase additional supplies for various studies that the laboratories perform requiring chemicals with limited holding times that cannot be contained in the storeroom, for a newly purchased instrument which requires consumables that have not yet been added to the storeroom inventory list, and to purchase additional chemical oxygen demand vials needed for laboratory analyses.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 19-102-11 in an amount of $11,400.00 (9.3 percent of the current contract value), from an amount of $122,720.00, to an amount not to exceed $134,120.00.
Funds for 2019 are available in Account 101-16000-623570. Funds are being requested in 2020, in Account 101-16000-623570, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:KB:JC:CS:cs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2019
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