TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16,2023
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with Cook County and the City of Prospect Heights, and make payment to the City of Prospect Heights, for the design, construction, operation, and maintenance of a Flood Control Project on Willow Road at McDonald Creek Tributary A in Prospect Heights, Illinois (20-IGA-23), in an amount not to exceed $1,800,000.00
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with Cook County (County) and the City of Prospect Heights (City) and make payment to the City, for the design, construction, operation, and maintenance of a Flood Control Project on Willow Road at McDonald Creek Tributary A in Prospect Heights, Illinois (20-IGA-23), in an amount not to exceed $1,800,000.00.
On September 9, 2013, the Board of Commissioners authorized the District to negotiate an IGA with the Cook County Department of Transportation and Highways and other entities for stormwater projects approved under its Phase II Stormwater Management Program. On May 7, 2015, the Board of Commissioners authorized the District to negotiate an IGA with the City of Prospect Heights for the above-captioned project. The proposed project involves raising three area roadways (Willow Road, Hillcrest Drive, and Owen Court) and installing new culverts and compensatory storage areas. Ingress and egress to 60 homes are otherwise completely inaccessible during precipitation events. This project experienced an extended development period due to difficulty identifying a feasible compensatory storage location.
The terms of the IGA delineate the roles and responsibilities of each party, including payment by the District towards construction costs in an amount not to exceed $1,800,000.00. Partial payments to the City, to be set forth in the IGA, will be made at predefined intervals during construction, which is anticipated to commence in 2024. The City and the County have contributed to the project’s engineering and other design-related costs, and the City will assume responsibility for the project’s construction, operation, and maintenance. The City will also be solely responsible for any change orders. The IGA will contain provisions that allow the District to review the project’s design and perform inspections after construction. The IGA will also require the City to advertise and award the construction contracts in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements.
The Affirmative Action goals to be applied will conform with the current requirements of the District’s Appendix D upon execution of this IGA. After construction, the Affirmative Action utilization on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with the County and the City, and make payment starting in 2024 to the City in an amount not to exceed $1,800,000.00. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance of the agreement, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds from Account 501-50000-612400 requested in future years are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 16, 2023
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