TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with Harza Engineering Company, for Professional Post-Award Consulting Services for Torrence Avenue TARP and 73rd Street TARP Tunnel Relocation in an amount of $731,282.48, from an amount of $3,640,573.63, to an amount not to exceed $2,909,291.15, Account 401-50000-601440, Purchase Order A90488
Body
Dear Sir:
On July 9, 1998, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Harza Engineering Company, for Professional Post-Award Consulting Services for Torrence Avenue TARP and 73rd Street TARP Tunnel Relocation, in an amount not to exceed $3,640,573.63. The scheduled contract completion date was November 1, 2005.
This contract has no prior change orders.
The company's services are no longer needed and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $731,282.48 (20.09% of the current contract value), from an amount of $3,640,573.63, to an amount not to exceed $2,909,291.15.
Funds will be restored to Account 401-50000-601440.
Requested, Kenneth A. Kits, Director of Engineering, JB:JJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012