TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 12-449-11, Furnish and Deliver Videoconference Equipment and Accessories, to Direct Packet Inc., d/b/a OneVision Solutions, in an amount not to exceed $118,360.84, Accounts 101-27000-601100, 623520, 623810, 623850, and 634840, Requisitions 1349280 and 1349281
Body
Dear Sir:
On October 4, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 12-449-11 Furnish and Deliver Videoconference Equipment and Accessories.
Authorization to amend Board Order of October 4, 2012 was approved at the October 18, 2012 Board meeting.
In response to a public advertisement of October 31, 2012, a bid opening was held on November 13, 2012. The bid tabulation for this contract is:
DIRECT PACKET INC., D/B/A ONEVISION SOLUTIONS *$118,360.84
AVI SYSTEMS, INC. *$123,074.00
*corrected total
One hundred two (102) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
Direct Packet Inc., d/b/a OneVision Solutions, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $122,320.00, placing the bid of $118,360.84, approximately 3.2 percent below the estimate.
The Multi-Project Labor was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 12-449-11, to Direct Packet Inc., d/b/a OneVision Solutions in an amount not to exceed $118,360.84.
There was no bid deposit required for this contract.
Funds are available in Accounts 101-27000-601100, 623520, 623810, 623850, and 634840.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012