TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to rescind Contract 23-646-53 (Re-Bid), to Thornton Equipment Services, Inc. (Thornton Equipment), for Small Streams Maintenance in Cook County, Illinois (Group B), in an amount not to exceed $2,492,823.00, Account 501-50000-612620, Requisition 1580501 (Deferred from the November 2, 2023 Board Meeting)
Body
Dear Sir:
On August 10, 2023, the Board of Commissioners authorized the award of Contract 23-646-53 (Re-Bid), to Thornton Equipment Services, Inc., for Small Streams Maintenance in Cook County, Illinois (Group B), in an amount not to exceed $2,492,823.00.
On August 15, 2023, the Official Notice letter was sent to Thornton Equipment indicating the award of the contract and the requirement to furnish to the District the performance bond and agreement in accordance with the contract documents.
After award of the contract, the Maintenance and Operations Department had discussions with Thornton Equipment, and it appears Thornton Equipment did not want to move forward with the award of contract.
On September 25, 2023, a letter was sent to Thornton Equipment, as a last reminder, to execute the performance bond and agreement for this contract. Thornton Equipment failed to comply with the request.
On October 19, 2023, the Maintenance and Operations Department requested that Procurement rescind the award of Contract 23-646-53 (Re-Bid) to Thornton Equipment for failing to execute the agreement and performance bond as required.
Therefore, Thornton Equipment has been notified that the award of this contract will be rescinded. There was no bid deposit required on the contract.
As a result, Thornton Equipment Services, Inc. will be considered a non-responsible bidder under section 70 ILCS 2605/11.11 of the Purchasing Act for a period of one year.
Maintenance &Operations Department will not re-advertise this contract and will evaluate alternatives for accomplishing the work.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 16, 2023