TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-679-11, Roof Inspection Services at Various Locations, to Garland/DBS, Inc., in an amount not to exceed $88,999.00, Accounts 101-69000-612240, Requisition 1618211
Body
Dear Sir:
On May 2, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-679-11, Roof Inspection Services at Various Locations.
In response to a public advertisement of July 24, 2024, a bid opening was held on August 20, 2024. The bid tabulation for this contract is:
WLFSTR INC. *$107.00
GARLAND/DBS INC. *$88,999.00
*corrected total
WLFSTR Inc. submitted a lump sum bid at $107.00. A review by the Acting Diversity Administrator revealed that WLFSTR Inc. failed to submit a completed Utilization Plan. The bidder did not state any MBE and/or WBE firms on the utilization forms, did not submit a waiver request and no subcontractors letters of intent were submitted with the bid. Therefore, WLFSTR Inc. did not comply with the Revised Appendix D Ordinance under Section 15, Utilization Plan Submission (a) and (b) and Section 16, Bid Submission Compliance Review (a) (i) (ii) and is considered non-responsive and rejected. The Director of Procurement and Materials Management has notified the bidder of this action. WLFSTR Inc. was notified of the above situation and requested to withdraw their bid.
Garland/DBS, Inc. (Garland), the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for the contract was $107,000.00, placing the bid of $88,999.00, approximately 17 percent below the estimate.
The Affirmative Action Ordinance Revised Appendix D goals for this contract are 7 percent Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE). Garland is in compliance with the Affirmative Action Ordinance Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE), utilization goals for this contract are 11 percent MBE and 0 percent WBE.
Garland has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: roofers (Local 11). The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contractor shall commence work upon approval of the contractor’s bond and terminate twelve (12) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The contract will employ approximately five (5) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-679-11 to Garland/DBS, Inc., in an amount not to exceed $88,999.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2025 expenditure, in the amount of $88,999.00, are being requested in Account 101-69000-612240, subject to the Board of Commissioners approval of the funding for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2024
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