TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 25-004-11, Furnish and Deliver Steel & Stainless Steel to Various Locations for a One (1) Year Period, Groups A, B, C, D, E, to Super Roco Steel and Tube, LTD. II, in an amount not to exceed $38,000.00, from an amount of $162,354.92, to an amount not to exceed $200,354.92, Accounts 101-20000-623030, 623090, 623130, Outline Agreements 7002275, 7002276, 7002277, 7002278, and 7002279
Body
Dear Sir:
On July 17, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 25-004-11, Furnish and Deliver Steel & Stainless Steel to Various Locations for a One (1) Year Period, Groups A, B, C, D, E, to Super Roco Steel and Tube, LTD. II, in an amount not to exceed $152,354.93. The contract expires on June 30, 2026.
As of February 17, 2026, the attached list of change orders has been approved.
Original Contract Amount $152,354.93
Date of Board Approval 7/17/2025
Cumulative Change Order (2/17/26) $9,999.99
% Change of Original Contract Value 6.56%
Current Contract Value $162,354.92
Requested Increase or Decrease $38,000.00
New Contract Value $200,354.92
% Change of Current Contract Value 23.41%
Total % Change of Original Contract Value 31.51%
An increase to the contract value is being requested due to District-wide ongoing demand for steel & stainless steel, at the various plants, for day-to-day operations. The Maintenance and Operations Department had numerous projects during the contract period which exceeded the forecasted levels of usage of this inventoried material.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 25-004-11 in an amount of $38,000.00 (23.41% of the current contract value), from an amount of $162,354.92, to an amount not to exceed $200,354.92.
Funds are available in Accounts 101-20000-623030, 623090, 623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS
Respectfully Submitted, Precious Brady-Davis, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2025
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