TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 15, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 09-182-3E D799 Switchgear Replacement at Stickney Water Reclamation Plant, to Electrical Systems, Inc. in an amount of $180,588.34, from an amount of $13,332,919.36, to an amount not to exceed $13,513,507.70, Account 401-50000-645650, Purchase Order 4000030
Body
Dear Sir:
On December 17, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-182-3E D799 Switchgear Replacement at Stickney Water Reclamation Plant to Electrical Systems, Inc., in an amount not to exceed $12,645,300.00, plus a five (5) percent allowance for change orders in an amount of $632,265.00, for a total amount not to exceed $13,277,565.00. The scheduled contract completion date was September 6, 2020.
As of June 18, 2021, the attached list of change orders has been approved.
Original Contract Amount $12,645,300.00
Date of Board Approval 12/17/2015
Cumulative Change Order (6/04/2021) $687,619.36
% Change of Original Contract Value 5.44%
Current Contract Value $13,332,919.36
Requested Increase $180,588.34
New Contract Value $13,513,507.70
% Change of Current Contract Value 1.35%
Total % Change from Original Contract Value 6.87%
After contract award, the District was made aware of additional requirements by Commonwealth Edison (ComEd) that necessitated wiring and drawing changes associated with the KD and HU relays in the D799 Switchgear to align with ComEd’s control interface. Additional work to implement these changes was performed by the switchgear manufacturer, Eaton, and tracked on Time and Material Daily Reports (TDMRs). In addition, the contract specified hours for manufacturer’s assistance with startup and commissioning was exceeded. This was also tracked on TDMRs. The work has been completed. Before the engineer’s determination on the change order, the contractor proceeded at his own risk with this work as determined in his best interest in executing the overall contract. The contractor submitted a cost proposal (COR-12) for an extra in the amount of $180,588.34. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 789, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-182-3E in an amount of $180,588.34 (1.35% of the current contract value), from an amount of $13,332,919.36, to an amount not to exceed $13,513,507.70.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, MK:TS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 15, 2021
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