TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to negotiate and enter into an Intergovernmental Agreement with and make payment to the Village of Glencoe for the design, construction, operation,and maintenance of the South Green Bay Road Stormwater Improvement Plan in Glencoe (23-IGA-32), in an amount not to exceed $1,000,000.00
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Dear Sir:
Authorization is requested to negotiate and enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Glencoe (Village) for the design, construction, operation and maintenance of the South Green Bay Road Stormwater Improvement Plan in Glencoe (23-IGA-32), in an amount not to exceed $1,000,000.00.
As detailed in a Report on Stormwater Partnership Program (SPP) Project Submittals presented to the Board of Commissioners on April 6, 2023, between September 2022 and January 2023, the District solicited SPP project proposals from municipalities, townships, and other governmental agencies for District assistance, and received 31 applications. Of the 31 project applications received, the Engineering Department identified 10 projects that could be advanced through partnerships through the District’s stormwater management program, including the subject project. Under this project, the Village proposes to upsize storm sewers and provide detention within the Village right-of-way west of Green Bay Road, as depicted in the attached exhibit. The project is expected to mitigate flooding in the project area, benefitting approximately 18 structures and reducing impacts on three residential roads and one arterial roadway by providing increased storm sewer capacity, increasing overland conveyance capacity, and providing detention for excess stormwater runoff.
The terms of the IGA will include payment by the District towards construction costs in an amount not to exceed $1,000,000.00. The total project cost, including design and permitting, is $3,310,000.00. Partial payments to the Village, to be set forth in the IGA, will be made at predefined intervals during construction, which is anticipated to commence in 2024. The Village has contributed to engineering and other design-related costs of the project, and will assume responsibility for construction, operation and maintenance of the project. The Village will also be solely responsible for any change orders. The IGA will contain provisions that allow the District to review the project’s design and perform inspections after construction.
The Affirmative Action goals to be applied will conform with the current requirements of the District’s Appendix D upon execution of this IGA. After construction, the Affirmative Action utilization on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to negotiate and enter into an IGA with and make payment to the Village in an amount not to exceed $1,000,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds from Account 501-50000-612400 requested in future years are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023
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