TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, estimated cost $4,800,000.00, Account 101-66000-612520, Requisition 1463520
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, at the request of the Maintenance and Operations Department.
This contract will provide equipment and labor to accelerate the drying of biosolids by agitation.
The estimated cost of this contract is $4,800,000.00. The estimated 2018, 2019, and 2020 expenditures are $1,600,000.00, $1,600,000.00 and $1,600,000.00, respectively.
The bid deposit for this contract is $96,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included due to the limited availability of bidders and the specialization of the project.
It is estimated that this contract will employ 10 to 12 personnel.
The tentative schedule for this contract is as follows:
Advertise October 18, 2017
Bid Opening November 14, 2017
Award December 7, 2017
Completion December 31, 2020
Funds for the 2018 expenditure are being requested in Account 101-66000-612520 and are contingent upon the Board of Commissioner's approval of the District's budget for that year. Funds for subsequent years, 2019 and 2020, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-696-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017