TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 19-159-3P Chemical Addition Backup System, Stickney Water Reclamation Plant, to IHC Construction Companies LLC in an amount of $27,829.84, from an amount of $8,314,552.60, to an amount not to exceed $8,342,382.44, Account 401-50000-645650, Purchase Order 4000085
Body
Dear Sir:
On February 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-159-3P, Chemical Addition Backup System, Stickney Water Reclamation Plant, to IHC Construction Companies LLC, in an amount not to exceed $7,940,000.00, plus a five (5) percent allowance for change orders in an amount of $397,000.00, for a total amount not to exceed $8,337,000.00. The scheduled contract completion date is September 14, 2023.
As of April 21, 2023, the attached list of change orders has been approved.
Original Contract Amount $7,940,000.00
Date of Board Approval 2/3/2022
Cumulative Change Order (4/21/2023) $374,552.60
% Change of Original Contract Value 4.72%
Current Contract Value $8,314,552.60
Requested Increase $27,829.84
New Contract Value $8,342,382.44
% Change of Current Contract Value 0.33%
Total % Change of Original Contract Value 5.07%
The work includes revising the location of the ferric chloride piping from the pipe racks on the east side of the A-B Service Tunnel to the west side and deleting the required hanger supports. Also, the work consists of furnishing and installing new hanger supports on the west side of the A-B Service Tunnel. This revision is necessary because the existing pipe racks on the east side of the A-B Service Tunnel are very congested and cannot adequately handle the ferric chloride piping. The area on the west side of the A-B Service Tunnel is open and can accommodate the ferric chloride piping. The contractor submitted a cost proposal (COR-11) for an extra in the amount of $55,756.22 and a credit in the amount of $27,926.38, for a net extra in the amount of $27,829.84. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO11, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 19-159-3P in an amount of $27,829.84 (0.33% of the current contract value), from an amount of $8,314,552.60, to an amount not to exceed $8,342,382.44.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:PO’B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2023
Attachment