TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 12-028-11, Furnish and Deliver Miscellaneous Laboratory Supplies to Various Locations for a One (1) Year Period, Group A, to Thomas Scientific Inc., in an amount not to exceed $51,261.30, and Group B, to A. Daigger & Company Inc., for in an amount not to exceed $10,375.18, Account 101-20000-623570
Body
Dear Sir:
On January 5, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-028-11 furnish and deliver miscellaneous laboratory supplies to various locations for a one (1) year period, beginning approximately April 1, 2012 and ending March 31, 2013.
In response to a public advertisement of January 25, 2012, a bid opening was held on February 14, 2012. The bid tabulation for this contract is:
GROUP A: FILTERS
GOVERNMENT SCIENTIFIC SOURCE INC. $50,952.90
THOMAS SCIENTIFIC INC. $51,261.30
A. DAIGGER & COMPANY INC. $52,729.00
VWR INTERNATIONAL, LLC $56,918.40
FISHER SCIENTIFIC COMPANY, LLC *$65,298.80
O & M ENTERPRISE GROUP $80,072.00
GROUP B: LABORATORY SUPPLIES
VWR INTERNATIONAL, LLC $10,309.75
A. DAIGGER & COMPANY INC. $10,375.18
GOVERNMENT SCIENTIFIC SOURCE INC. $11,600.39
FISHER SCIENTIFIC COMPANY, LLC *$17,850.84
O & M ENTERPRISE GROUP *$23,595.57
THOMAS SCIENTIFIC INC. *$252,862.07
*corrected total
Three hundred twenty (320) companies were notified of the contract being advertised and thirty (30) companies requested specifications.
Government Scientific Source Inc., the low bidder for Group A, took exception to the contract terms requiring a two (2) percent prompt payment discount. Therefore their bid was considered non-responsive and rejected. The Director of Materials Management and Procurement has notified Government Scientific Source Inc., of this action.
VWR International, LLC, the low bidder for Group B, offered substitutes for items 1 and 2 for laboratory glassware, with dimensions different from the required specifications. Therefore, the glassware didn't offer the capacity required in the specifications. After reviewing these products the Stickney Analytical Lab supervisor determined the items to be not acceptable. Therefore, their bid was considered non-responsive and rejected. The Director of Materials Management and Procurement has notified VWR International, LLC, of this action.
Thomas Scientific Inc., the lowest responsible bidder for Group A is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $63,000.00, placing the total bid of $51,261.30 approximately 18.6 percent below the estimate.
A. Daigger & Company, Inc., the lowest responsible bidder for Group B is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $10,000.00, placing the bid total of $10,375.18 approximately 4 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 12-028-11, to Thomas Scientific Inc., in an amount not to exceed $51,261.30 for Group A and to A. Daigger & Company, Inc., in an amount not to exceed $10,375.18 for Group B.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012