TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-633-11 Furnish and Deliver Polymer, estimated cost $13,839,600.00, Accounts 101-67000/69000-623560, Requisitions 1540898 and 1545543
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-633-11 Furnish and Deliver Polymer, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure polymer for thickening sludge.
The estimated cost of this contract is not to exceed $13,839,600.00. The estimated 2020, 2021, and 2022 expenditures are not to exceed $1,303,600.00, $6,268,000.00, and $6,268,000.00, respectively.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The tentative schedule for this contract is as follows:
Advertise September 2, 2020
Bid Opening September 22, 2020
Award October 15, 2020
Completion December 31, 2022
Funds for the 2020 expenditure are available in Accounts 101-67000/69000-623560. Funds for the subsequent years, 2021 and 2022, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-633-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BSK:MAG:JR:MFM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020