TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 17, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 25-722-11, High Temperature Epoxy Pipe Coating at the Kirie Water Reclamation Plant, to BCE-USA, LLC, in an amount not to exceed $77,500.00, Account 101-67000-612650, Requisition 1634044
Body
Dear Sir:
On April 17, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-722-11, High Temperature Epoxy Pipe Coating at the Kirie Water Reclamation Plant.
In response to a public advertisement of May 28, 2025, a bid opening was held on June 17, 2025. The bid tabulation for this contract is:
BCE-USA LLC $ 77,500.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $195,000.00
BCE-USA, LLC (BCE), the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $80,000.00, placing their bid of $77,500.00 approximately 3.1% below the engineer’s estimate.
BCE has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: laborer. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V was not included in this contract because the estimated total expenditure is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
The contract will require approximately six (6) people for the services.
The contractor shall commence work upon approval of the contractor's bond, and complete all of the work required under this contract within ninety (90) calendar days after the engineer gives official notice to begin or by December 31, 2025, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-722-11 to BCE-USA, LLC, in an amount not to exceed $77,500.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for 2025 are available in Account 101-67000-612650.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 17, 2025
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