TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-612-11 Street Sweepers at Various Locations, estimated cost $135,000.00, Account 101-66000-612420, Requisition 1420670
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 16-612-11 Street Sweepers at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to clean roads at the District’s various solids handling areas, primarily at the Lawndale Avenue Solids Management Area (LASMA) and the Calumet Solids Management Area (CALSMA), but will also include other areas such as the Ridgeland, Stony Island, Vulcan and Marathon sites, as needed.
The estimated cost for this contract is $135,000.00. The estimated 2016, 2017 and 2018 expenditures are $45,000.00 for each of these years.
The bid deposit for this contract is $6,800.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract, because of the specialized nature of the work involved.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because neither direct nor indirect subcontracting opportunities would be practicable or cost-effective. Additionally, there are sufficient MBEs and/or WBEs available to bid as a prime contractor.
The tentative schedule for this contract is as follows:
Advertise May 11, 2016
Bid Opening May 31, 2016
Award June 16, 2016
Completion December 31, 2018
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-612-11.
Funds for the current year are available in Account 101-66000-612420. Funds for the subsequent years, 2017 and 2018, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016