TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 18-142-3H Six Access Shafts Infiltration Mitigation, MSPS, to IHC Construction Companies, LLC in an amount of $84,430.69 from an amount of $2,067,907.54, to an amount not to exceed $2,152,338.23 Account 401-50000-645700, Purchase Order 5001792
Body
Dear Sir:
On February 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-142-3H Six Access Shafts Infiltration Mitigation, MSPS, to IHC Construction Companies, LLC, in an amount not to exceed $2,022,000.00, plus a five (5) percent allowance for change orders in an amount of $101,100.00, for a total amount not to exceed $2,123,100.00.
As of July 12, 2024, the attached list of change orders has been approved.
Original Contract Amount $2,022,000.00
Date of Board Approval 2/18/2021
Cumulative Change Order (7/12/2024) $45,907.54
% Change of Original Contract Value 2.27%
Current Contract Value $2,067,907.54
Requested Increase $84,430.69
New Contract Value $2,152,338.23
% Change of Current Contract Value 4.08%
Total % Change of Original Contract Value 6.45%
During a recent inspection of the North Auxiliary Elevator Shaft, it was discovered that cracks had formed in the concrete walls of the shaft. The water pressure at these below ground elevations allow water to penetrate the cracks and spray onto the elevator equipment To prevent further deterioration of the elevator equipment, concrete repairs and additional waterproofing are necessary. The scope of work requires repair at 10 locations with each repair consisting of cleaning shaft walls within 1’ of each identified leak, drilling, grouting, and finishing with crystalline waterproofing.
The contractor submitted a cost proposal (CO-05) for an extra in the amount of $84,430.69. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO05 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the changes are due to circumstances not reasonably foreseeable at the time the contract was signed and are in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-142-3H in an amount of $84,430.69 (4.08% of the current contract value), from an amount of $2,067,907.54, to an amount not to exceed $2,152,338.23.
Funds are available in Account 401-50000-645700.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2024
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