TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St Pierre, Executive Director
Title
Authority to increase Contract 93-232-2M Hydraulic Improvements at the Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics, Joint Venture in an amount of $43,341.23, from an amount of $123,761,043.99, to an amount not to exceed $123,804,385.22, Accounts 401-50000-645650 and 645750, Purchase Order 5000623
Body
Dear Sir:
On October 19, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 93-232-2M Hydraulic Improvements at the Calumet Water Reclamation Plant, to IHC Construction/FHP Tectonics, Joint Venture, in an amount not to exceed $120,890,000.00. The scheduled contract completion date was January 13, 2011.
As of March 16, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $2,871,043.99 from the original amount awarded of $120,890,000.00. The current contract value is $123,761,043.99. The prior approved change orders reflect a 2.37% increase to the original contract value.
Item 1: An extra in the amount of $25,481.63 to revise the tempered water system feeding the emergency eyewash and shower in the new Raw Sewage Pump Station. Currently, the water being supplied to these facilities is too hot and poses a scalding hazard. To correct this condition the building hot water return piping needs be separated from the tempered water system by installing a dedicated tempered water return system including a new recirculation pump. The contractor submitted a cost proposal (CCO-101) for an extra in the amount of $25,481.63. The contractor's proposal has been reviewed by the engineer, and found to be unacceptable. The District's estimate for the subject work is substantially less. In view of the foregoing, the engineer stated via correspondence 1347, that the contractor will be directed by the engineer, upon approval by the Board of Commissioners, to proceed with the subject extra on a time and material basis for an amount not to exceed $25,481.63.
Item 2: An extra in the amount of $17,859.60 to interlock the operation of the raw sewage pump motor space heaters with the operation of the motors. The contract does not detail this interlock and the interlock is required to turn off the space heaters when the motor operates, and to energize the space heaters when the motor is not operating. The work includes furnishing and installing additional electrical wiring. The contractor submitted a cost proposal (CCO-102) for an extra in the amount of $17,859.60. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 1361, that the Engineering Department would recommend its approval.
The above change orders are in compliance with the Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to increase Contract 93-232-2M in an amount of $43,341.23 (0.04% of the current contract value), from an amount of $123,761,043.99, to an amount not to exceed $123,804,385.22.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012.
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