TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-639-11, Furnish and Deliver Process Water Chemicals, estimated cost $353,000.00, Accounts 101-67000/68000/69000-623560, Requisitions 1618491, 1618492, and 1618494
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-639-11, Furnish and Deliver Process Water Chemicals, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure process water treatment chemicals for heating and cooling systems, including testing and reporting, for a three-year period.
The estimated cost for this contract is not to exceed $353,000.00. The estimated 2024, 2025, 2026, and 2027 expenditures are $57,300.00, $103,000.00, $103,000.00, and $89,700.00, respectively.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because there are no subcontracting opportunities.
The tentative schedule for this contract is as follows:
Advertise June 26, 2024
Bid Opening July 16, 2024
Award August 8, 2024
Completion December 31, 2027
Funds are available in 2024 in Accounts 101-67000/68000/69000-623560. Funds for the subsequent years, 2025, 2026, and 2027, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-639-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JMC:PO’L
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2024
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