TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with USA Mobility Wireless Inc., for Contract 08-RFP-19 for Pager Equipment Lease and Paging Services, in an amount of $29,372.85, from an amount of $122,400.00, to an amount not to exceed $93,027.15 Account 101-27000-612210, Purchase Order 3055093
Body
Dear Sir:
On December 18, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement for Contract 08-RFP-19 for Pager Equipment Lease and Paging Services with USA Mobility Wireless Inc., in an amount not to exceed $122,400.00. The contract expired on December 31, 2011.
This contract has no prior change orders.
The purchase order is being reduced to the actual expenditure to close it out due to organizational decision not to continue with paging services.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $29,372.85 (24% of the current contract value), from an amount of $122,400.00 to an amount not to exceed $93,027.15.
Funds will be restored in Account 101-27000-612210.
Requested, Dharani Villivalam, Acting Director of Information Technology, DV:SL:ML:TM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012