TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 11-805-11, Furnish and Deliver a Structural Steel Shaft Cover for the Thornton Valve Structure, to Prairie United, LLC, in an amount not to exceed $39,780.00, Account 901-30000-667220, Requisition 1330047
Body
Dear Sir:
On November 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 11-805-11 Furnish and Deliver a Structural Steel Shaft Cover for the Thornton Valve Structure.
In response to a public advertisement of September 21, 2011, a bid opening was held on November 22, 2011. The bid tabulation for this contract is:
PRAIRIE UNITED LLC $39,780.00
JD BUILDERS $40,000.00
K & K IRON WORKS, INC. $41,900.00
VAN’S INDUSTRIAL, INC. $43,550.00
SYNERGY STEEL STRUCTURES, INC. $46,900.00
Two hundred forty (240) companies were notified of this contract being advertised and thirty-six (36) companies requested specifications.
Prairie United, LLC, the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $40,000.00, placing the bid of $39,780.00, approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 11-805-11, to Prairie United, LLC, in an amount not to exceed $39,780.00.
There was no bid deposit required with this contract.
Funds are available in Account 901-30000-667220.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012