TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 02-294-3D Calumet Water Reclamation Plant Site Preparation for Improvement Contracts, to F.H. Paschen/S.N. Nielsen and Associates, LLC in an amount of $84,150.00, from an amount of $2,429,885.08, to an amount not to exceed $2,345,735.08, Account 401-50000-645690, Purchase Order 5000166
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Dear Sir:
On November 6, 2003, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 02-294-3D Calumet Water Reclamation Plant Site Preparation for Improvement Contracts, to F.H. Paschen/S.N. Nielsen and Associates, LLC, in an amount not to exceed $2,999,000.00. The scheduled contract completion date was April 9, 2004.
As of May 4, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $569,114.92 from the original amount awarded of $2,999,000.00. The current contract value is $2,429,885.08. The prior approved change orders reflect a 18.98% decrease to the original contract value.
The contract is complete and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 02-294-3D in an amount of $84,150.00 (3.46% of the current contract value), from an amount of $2,429,885.08, to an amount not to exceed $2,345,735.08.
Funds will be restored to Account 401-50000-645690.
Requested, Marcella V. Landis, Assistant Director of Engineering, JB:JJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2012
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