TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2024
COMMITTEE ON Procurement
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 21-616-11, Furnish and Deliver Chiller Parts and Services to Various Locations, to Autumn Construction Services, Inc., in an amount of $117,500.00, from an amount of $469,997.62 to an amount not to exceed $587,497.62, Accounts 101-67000, 68000, 69000-612680, 623070 and 623270, Purchase Orders 5001850, 5001851, and 5001852
Body
Dear Sir:
On November 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-616-11, Furnish and Deliver Chiller Parts and Services to Various Locations, to Autumn Construction Services, Inc., in an amount not to exceed $470,000.00. The contract completion date is December 13, 2024.
As of June 10, 2024, the attached list of change orders has been approved.
Original Contract Amount $470,000.00
Date of Board Approval 11/18/2021
Cumulative Change Order (6/10/2024) ($2.38)
% Change of Original Contract Value 0.0%
Current Contract Value $469,997.62
Requested Increase or Decrease $117,500.00
New Contract Value $587,497.62
% Change of Current Contract Value 25.0 %
% Change of Original Contract Value 25.0 %
The purpose of the increase is to perform unforeseen chiller repairs at the Stickney, Calumet, and Egan WRPs. This change is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 10% Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE) and 10% Small Business Enterprise (SBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-616-11 in an amount of $117,500.00 (25.0% of the current contract value), from an amount of $469,997.62 to an amount not to exceed $587,497.62.
Funds are available in Accounts 101-67000, 68000, 69000-612680, 623270.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JMC:PO’L
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2024
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